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What must a non-VAT payer’s invoice contain?

12.12.2023
What must a non-VAT payer’s invoice contain?

In today’s increasingly regulated and digitalised business environment, it is essential to understand the basics of invoicing, especially if you are a non-VAT payer. This article focuses on explaining in detail what a non-VAT invoice should contain. We will explore the key elements it should contain to ensure it is accurate and compliant.

Basic identification details

Basic identification details are the cornerstone of any invoice and their accuracy and completeness are essential to its legal validity. These details not only allow the unambiguous identification of both parties, but also provide the basic information needed for any legal action or accounting transactions.

Full company name

The full name of the company is the first and most important information that should be included on every invoice. This designation must correspond exactly to the name of the company as registered in the commercial register or other relevant register. The accuracy of this information is crucial, as any discrepancy may lead to legal confusion or even invalidity of the invoice.

Registered office address

The address of the company’s registered office should be provided in a format that includes the street, descriptive number, city, postal code and state. This address should be up-to-date and must match the address that is listed in the official registers. In the event of a change in the company’s registered office, it is essential that this change is reflected both in the registers and on all invoices issued.

Identification number (ID number)

A company identification number is a unique identifier that is assigned to each company and is necessary for official transactions and communication with government institutions. This number must appear on the invoice to uniquely identify the company within legal and accounting processes. It is important that this number is entered correctly and without errors.

VAT non-taxable status

If the company is not subject to VAT, this status must be explicitly stated on the invoice. This designation is important for tax purposes and may affect the tax obligations and rights of both parties to the transaction. Indicating the VAT non-taxable status helps to avoid misunderstandings and simplifies accounting processes.

In conclusion, the basic identification information on the invoice is not only a formal requirement but also a crucial aspect that ensures legal certainty and accuracy of business transactions. It is imperative that every business ensures that this information is always up-to-date, accurate and complete.

Description of goods or services

A thorough description of the goods sold or services provided is essential. It is important to specify the quantity, unit price and total price for the goods or services. The description should be sufficiently detailed to give the buyer a clear idea of what they are buying.

Date of issue and due date

The date of the invoice is another essential piece of information. It determines the date on which the invoice was issued and is the basis for determining the invoice’s due date. The due date of the invoice should also be clearly stated to avoid any misunderstandings about the payment date.

Unique invoice number

Each invoice must have a unique number. This numbering helps in recording and archiving invoices, which is important for accounting and tax purposes. The numbering should be sequential and unambiguous so that invoices cannot be confused.

Payment details

The invoice should include all necessary payment information, including the seller’s bank account and a variable symbol to identify the payment. This information makes the payment process easier and faster.

Other legal requirements

Depending on specific regulations and business practices, there may be additional requirements for the content of the invoice, such as return policies, warranty terms, or specific information required for certain types of transactions.

In this article, we have explored the key elements that should be included in an invoice issued by a non-VAT payer. It is important that anyone issuing invoices has accurate and up-to-date information to avoid any legal complications or misunderstandings. Remember that a correctly issued invoice is the basis for a successful and smooth business transaction.

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