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Sending VAT invoices by email in Lithuania

02.11.2023
Sending VAT invoices by email in Lithuania

The electronic era has not only brought technological innovations, but also the opportunity to optimise business operations. Today we will talk about one of these optimisation processes – sending VAT invoices by e-mail.

Advantages of electronic VAT invoicing

Switching to electronic VAT invoicing may seem complicated, but in terms of long-term benefits, it is undoubtedly a worthwhile investment:

  • Time-saving: sending electronic invoices takes only a few seconds. Compare this to the traditional way of clicking, putting it in an envelope, stamping and mailing.
  • Financial efficiency: Savings on paper, printing, envelopes, stamps and postage.
  • Environmental protection: Reduced paper consumption, less waste and reduced CO2 emissions associated with traditional delivery.

Legal aspects of electronic invoicing

In Lithuania, as in many other countries, electronic invoicing is legal. However, there are certain requirements that need to be met.

Authentication: Invoices should be sent in a way that ensures their authenticity. This can be achieved by using electronic signatures or other technologies:

  • Preserving integrity: Ensuring that the invoice is not altered from the moment it is created until it is received.
  • Data retention: Invoices must be stored in a secure environment to prevent misuse or loss of data.

How can I prepare my company for electronic invoicing?

There are some important steps to take before you can start sending invoices by email:

  • Choose the right platform: There are many solutions on the market for electronic invoice management. It is important to choose a platform that is reliable, secure and easy to use.
  • Train your staff: Make sure that everyone who will be responsible for sending invoices understands the process and has the necessary knowledge.
  • Inform customers: Inform your customers of the changes and make sure they know how to receive and process the invoices they receive.

What are the challenges in the field of electronic dispatch?

While there are many advantages to electronic invoicing, there are also some challenges:

Technological barriers: Some businesses may face technological barriers, e.g. legacy IT systems cannot integrate with new solutions

  • Data security issues: There are always threats in cyberspace, so it is essential to have high-level data security solutions.
  • Conflicts with international standards: Different countries may have different requirements for e-invoices, so care must be taken in international operations.

The future of electronic shipping: what can we expect?

Electronic invoicing is here to stay. As technology improves, we can expect even more innovation in this area:

  • Automation: Future systems can automatically generate and send invoices without human intervention.
  • Blockchain technology: Blockchain can bring even more security and transparency to invoicing.
  • Integration with other systems: In the future, we can expect invoicing solutions to be increasingly integrated with other business processes.

Electronic VAT invoicing via email not only helps businesses save time and money, but also opens the door to new opportunities and innovation. So if you have not yet considered this option for your company, now might be the time to do so.