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How to send an invoice in Norway as a private individual?

02.10.2023
How to send an invoice in Norway as a private individual?

Sending an invoice as a private individual in Norway can be a little confusing, especially if you haven’t done it before. Perhaps you’ve sold a service or product to a friend or neighbor, and now you need to make sure everything is in order financially. But what does it actually mean to create and send an invoice as a private individual? How do you go about it, and what should be included? These are some of the questions we’ll answer in this article. Keep reading to find out everything you need to know about this topic!

What are the requirements for an invoice?

An invoice is more than just a document with numbers. It is a legal contract between you as a seller and the recipient as a buyer. Therefore, it is important that certain requirements are met:

  • Invoice number: Every sales document you create, whether it’s a receipt or invoice, must have a unique number.
  • Date: The date when the invoice was created.
  • Buyer and seller information: This includes the names of both parties. Even as a private individual, you must ensure that both your name and the recipient’s name are clearly stated.
  • Description of the performance: This could be something as simple as “2 hours of tuition help” or “3 hours of snow removal”.
  • Total amount: This is the sum the recipient will pay you, as well as any payment due date.

While some of these requirements can be omitted in the case of cash sales, they must be present in an invoice.

How to create an invoice as a private individual?

You don’t need an expensive invoicing program to create a simple invoice. Although there are many professional solutions available, a private individual can get by with a word processing program like Word or a spreadsheet program like Excel. But it’s important to note a few things:

  • Numbering: The invoice must be printed on pre-numbered forms. This means that you can’t just print an invoice on regular paper and give it a random number, as this violates the Norwegian Bookkeeping Act.
  • Changes afterwards: The reason why numbering is so important is because software such as Word and Excel make it possible to change the number sequence afterwards. This can lead to confusion or incorrect reporting.

Can I send invoices as a private individual?

Yes, you can! As a private individual, you are fully entitled to send invoices for services or products you have provided. This can be especially useful if you do small jobs for friends, family or neighbors. But while you have the freedom to send invoices, it’s also your responsibility to make sure they are in line with the law. For example, if you decide to use Word or Excel to create your invoice, remember to print it out on pre-numbered forms. This ensures a continuous and verifiable number sequence, which is a key requirement of the Bookkeeping Act.

How to write an invoice as a private individual?

Writing an invoice is easier than many people think:

Choose the right format: Whether you use Word, Excel or another software, start with a simple format.

Add the necessary information: This includes the invoice number, date, your name, the recipient’s name, description of the service or product, and the total amount.

Make it clear and simple: Remember that the recipient of your invoice may not have the same familiarity with the product or service as you do. A good rule is to make the description as clear as possible.

How to send an invoice as a private individual?

Once you’ve put together your invoice and made sure it contains all the necessary information, it’s time to send it to the recipient. In our digital age, the fastest and most convenient way to do this is to send the invoice electronically. This can be done via email, for example, which ensures that the recipient receives it immediately and that you can track when it was received.

Sending it electronically also makes it easy to save a digital copy for your own records, which can be useful for future references or in case of disputes. If, on the other hand, the recipient prefers a physical copy, or if you’re selling a service or product where a hard copy is more appropriate, you can of course send the invoice by traditional mail. Whatever the method, it’s important to ensure that the invoice is easy to understand and presents all information clearly.

Conclusion

Sending an invoice as a private individual in Norway is not as complicated as it may seem at first glance. By following the guidelines outlined in this article, you will be well prepared to create and send invoices in a correct and professional manner. Whether you’re offering tuition assistance, snow removal, or any other service, it’s important to have an understanding of how the process works. So the next time someone asks you for an invoice for a service, you’ll be ready!