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EHF invoice – how to issue?

12.12.2023
EHF invoice – how to issue?

Electronic invoices, also known as EHF (Electronic Trade Format), are a modern solution for efficient invoicing and accounting management. In this article we will discuss various aspects of EHF invoices.

Advantages of EHF invoices

EHF invoices offer significant benefits that go beyond saving time and reducing manual work. These invoices contribute to the accuracy of the invoicing process by minimising the human errors that often occur in manual systems. The automated nature of EHF invoices ensures that data is sent accurately and consistently, resulting in fewer errors and misunderstandings.

In addition, EHF invoices improve the traceability of transactions. Each invoice can be easily tracked through the accounting system, providing a better overview and control of finances. This is particularly useful for audit and compliance purposes, as it is easier to search and analyse transaction data.

Another key benefit is the environmental aspect. By reducing the need for paper invoices, EHF invoices help to reduce paper waste and are therefore more environmentally friendly. This supports companies in achieving their sustainability goals and reducing their carbon footprint.

By simplifying administrative tasks and streamlining the invoicing process, EHF invoices also contribute to better relationships with customers and suppliers. Prompt and accurate dispatch of invoices increases a company’s professionalism and credibility, which can lead to better collaboration and business opportunities Overall, EHF invoices represent a significant improvement in the way companies handle financial transactions, offering efficiency, accuracy and environmental friendliness. They also promote better business collaboration by increasing trust and transparency in financial transactions.

How do I issue an EHF invoice?

EHF-faktura, which stands for Elektronisk Handelsformat, is a standardized format for electronic invoicing in Norway. It is used to send invoices electronically directly to the recipient’s accounting system. To issue an EHF invoice, follow these steps:

  • Choose an Invoicing Program: The first step is to choose an invoicing program that supports the EHF format. Many accounting programs offer this functionality.
  • Create Invoice: Create the invoice in the chosen program. It is important to ensure that all necessary information is included, such as the recipient’s organization number, invoice number, date, amount, value-added tax, etc.
  • Convert to EHF Format: The invoicing program will convert the invoice to the EHF format. This means that the invoice is structured according to EHF standards for electronic communication.
  • Send the Invoice: The invoice is then sent electronically to the recipient. This often happens via an integrated solution in the invoicing program that communicates with the recipient’s accounting system.
  • Receipt and Processing: The recipient will receive and process the invoice directly in their accounting system. This significantly simplifies the bookkeeping process.
  • Follow-up: You can monitor the status of the invoice in your invoicing program, for example, whether it has been received, approved, or paid.

It is important to note that to send EHF invoices, both the sender and recipient must be registered in the ELMA register (Electronic Recipient Address Register). This ensures that the invoice is sent to the correct system and processed correctly.

How do EHF invoices work?

EHF invoices work by automating the transfer of invoice data from the sender’s accounting systems to the recipient’s accounting systems. The process begins when the sender generates an invoice in their invoicing software. The invoice information is then converted to.

EHF format, which is standardised to ensure compatibility between different systems.

After conversion, the invoice is sent electronically via a secure network. This reduces the risk of security breaches and data leakage that can occur with traditional email communication. The recipient’s accounting system receives and interprets the EHF invoice automatically, eliminating the need for manual data entry.

A key aspect of EHF invoices is their interoperability. The system is designed to work seamlessly across different accounting platforms, making it a universal solution for companies of all sizes and sectors. It also increases the accessibility of invoices and ensures that they can be received by many different organisations.

In addition, EHF invoices offer improved tracking and archiving. As each transaction is digitally recorded, companies can easily search and refer to previous invoices. This is particularly useful for reporting, budgeting and financial analysis.

Through this automated and secure process, EHF invoices contribute to a more efficient, reliable and transparent invoicing procedure, which is essential for modern business operations.

Who can receive an EHF?

Norwegian companies now no longer need to be registered in the ELMA register to receive EHF invoices. This makes it easier for companies to adopt and use EHF as their primary invoicing method.

Although sending and receiving EHF invoices may involve a small cost, it is often cheaper than traditional invoicing methods. Many invoicing software programmes, such as Conta, offer EHF as part of their subscription services.

Electronic invoice vs. EHF invoice

It is important to distinguish between electronic invoices and EHFs. While electronic invoices are often addressed to individuals and sent to their online bank, EHF invoices are specifically designed for company accounting systems.

EHF invoices are a future-proof and efficient way of handling invoices. With their growing popularity, it is important that modern companies understand and exploit the benefits they bring to their invoicing and accounting processes.

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