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Attachments to invoices in Norway – how do I add them?

03.11.2023
Attachments to invoices in Norway – how do I add them?

Invoices play a key role in any business, from small businesses to large corporations. They not only provide a detailed record of goods and services sold, but are also essential for both accounting and reporting. With the increasing reliance on digitalisation in the business world, there are many components that now need to be taken into consideration when it comes to creating an invoice. One of these aspects is the addition of attachments to invoices. Let’s dive deeper into this process.

How to add attachments to your digital invoice in Norway

In today’s digitally-driven world, invoices have evolved from simple paper documents to more complex digital files that often require the addition of attachments to provide a complete record of transactions. This can be especially important for service-based industries, where the invoice may require additional specifications or proof of work performed.

First step: After selecting whether you want to send the invoice by email or EHF and entering your email address, if applicable, you will find an upload page. Here you can upload the required attachment by clicking “Continue”. Then, tick “Yes, upload and save attachments”. This gives you the opportunity to attach relevant documentation to the invoice.

Note: The attachment must be in PDF format. This ensures that the recipient can view the attachment without compatibility issues.

Challenges with multiple attachments

In many cases, you may need to send more than one document as an attachment to your invoice. Perhaps you want to include a service agreement, a labour receipt or other relevant documents. So, what do you do if you have multiple attachments?

Merging documents

Currently, the system only allows one attachment per invoice. But fear not! If you have multiple documents that need to accompany the invoice, you can easily merge them into a single PDF file. This can be done using programmes such as Microsoft Word or LibreOffice, as well as other programmes that support this function.

Costs and storage of attachments

There is a small cost associated with adding an attachment to the invoice, which is kr. 1,-. This price covers the cost of legally required storage of the attachment for a period of 3.5 years.

What about paper invoices in Norway?

Although the digital revolution has made it easier to manage invoices in Norway, there are still situations where paper invoices may be necessary or preferred. But what if you need to add an attachment to a paper invoice?

Unfortunately, the system does not directly support attachments to paper invoices. If this is a requirement, a practical solution is to send the invoice to your own email address, print it out, and then post it together with the necessary attachments.

Solution to common problems with attachments

Sometimes recipients of the invoice may experience problems opening the attachment. A common reason for this is that the recipient may not have Adobe Reader installed on their computer. If the recipient cannot open the attachment in the invoice, there is a simple solution. In the email that accompanies the invoice, there is a link that the recipient can follow to download and install Adobe Reader.

The benefits of digitising financial processes

The move to digital invoicing represents just the tip of the iceberg when it comes to digitising financial processes. Electronic payment gateways, automated bookkeeping, and cloud-based accounting systems have revolutionised the way businesses handle their financial transactions. For customers, this means a faster, more transparent, and often more reliable service. For businesses, it can mean a reduction in overheads, improved cash flow, and better reporting and analysis capabilities. In an increasingly digital world, those who adapt quickly can capitalise on the opportunities that come with this evolution.

Are attachments always necessary?

While it may be tempting to include as much information as possible with an invoice, it’s important to assess the necessity of each attachment. Is it relevant to the transaction? Will it help clarify the details of the invoice for the recipient?

It’s important to ensure that any additional information included with an invoice is relevant and provides value to the recipient. Superfluous attachments can lead to confusion or even suspicion on the part of the recipient.

Finally, it’s important to remember that while attachments can be a useful feature for digital invoices, they should be used with care and only when necessary to provide a complete and clear understanding of the transaction.

Good luck with your invoicing in Norway!

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